? Where to Access HRMS
? Where to Access This Function
Go to Leaves → Leave Types → View List
You will see the list of leave types currently available in your company.
From here, you can:
| Fucntion | Function |
|---|---|
| Add | Click to create a new leave type |
| Edit | Modify an existing leave type |
| Delete | Remove an unused leave type (cannot delete if already assigned) |
✅ Tip: Always click Submit after adding or editing a leave type to ensure your changes are recorded.
Use the screenshot below to locate each button:
2️⃣ How to Add a New Leave Type
Click Add to create a new leave type.
Fill in the required information:
| Field | What to Enter / Explanation |
|---|---|
| Name | Name of the leave type (e.g., Emergency Leave) |
| Description | Short description or purpose of the leave (e.g., Urgent matters, minimum days to apply not applied) |
| Minimum Days to Apply | Staff must apply before or after the leave date: • Positive number → apply at least X days before leave • Negative number → apply within X days after leave |
| Gender | Select which staff can apply: Male, Female, or All |
| Leave Allocation | How leave is granted: • Annually → leave allocated at the start of the year. AL = 12 → staff gets all 12 days at once • Monthly → leave allocated based on months served. AL = 12 → staff receives 1 day per month • Daily → leave allocated based on days served |
| For HR Admin Use Only | Staff cannot apply for this leave; only HR can assign |
| Allow Application Even When Balance Has Exhausted | Staff can apply even if they have no remaining balance. Leave balance will become negative in record. It doesn't automatically take as Unpaid Leave |
| This Leave Balance Can Be Brought Forward | Tick ✅ if unused leave can carry over to next year |
| Calendar Days Leave | Tick ✅ if this leave counts weekends and public/state holidays as leave (e.g., maternity / paternity leave) |
| Allow Staff Under Probation to Apply | Tick ✅ if probation staff are allowed to apply for this leave |
| Prorate for Newly Joined Staff | Tick ✅ if leave entitlement is prorated for staff joining mid-year |
| Prorate for Resigning Staff | Tick ✅ if leave entitlement is prorated for staff leaving mid-year |
| Is Paid Leave | Tick ✅ if this leave is paid |
| Allow to Request Leave Longer Than Entitlement Year | Tick ✅ if staff can use next year's entitlement when applying |
| Leave Type Parent | Select a parent leave type if this leave depends on another leave balance |
- After filling in all fields:
Click Submit to confirm the new leave type.
Tip: Always double-check the settings to ensure leave entitlements are correct, especially for probation staff, calendar days calculation, and prorated leave.