? Where to Access HRMS

1️⃣ Where to Access This Function

1. Go to Leaves → Leave Entitlement→ View Entitlements

2. You will see a list of existing leave entitlements for each staff in your company.

Use the screenshot below to locate the buttons.

? When to Use "Generate Entitlement"

Use Generate Entitlement when:

• A new staff joins the company

• Staff does not have any leave entitlement yet

This function will:

• Automatically calculate leave based on:

  • Job Classification

  • Years of Service

  • Leave Entitlement Settings

? When to Use "Reprocess Entitlements"

Use Reprocess Entitlements when:

• Staff changes Job Classification

• There is an update in entitlement amount

• There are changes in leave carry-forward settings

• New year adjustment is required to recalculate balances

This function will:

• Recalculate leave based on updated configuration

• Update existing entitlements

• Not create duplicates

⚠️ About the "Adjust" Button (Not Recommended)

The Adjust button allows manual changes to leave balance.

⚠️ This is NOT recommended for normal usage.

Only use Adjust when:

• You do NOT want the system to calculate automatically

• You need a one-time manual correction

• There is a special case outside normal entitlement rules

❌ Avoid frequent manual adjustments because:

• It overrides automatic calculation

• Future reprocess may overwrite manual changes

• It may cause inconsistency in leave records

✅ Best Practice:
Always use Generate or Reprocess instead of Adjust whenever possible.

❓ Troubleshooting

Reprocess many times but system not updating?

Usually caused by:

• Change in Job Classification not saved properly

• Years of Service not updated correctly

• Staff profile information incomplete

✔ Solution:

1. Check staff profile (classification & join date)

2. Confirm entitlement settings

3. Run Reprocess Entitlements again