In OfficeCentral, you can select to make claim payment through salary using the “Import Claim” module.
1. To access this module, go to “PAYROLL” module, select “ADJUSTMENTS” and click on “IMPORT FROM CLAIMS”.
2. You will see the the screen below. Here, you can only view list of approved claims at all level.
Description:
| 1 | Select allowance/deduction type. In this case, you are advice to add allowance type in “Adjustment Purposes” to claims purposes. (Example: CLAIMS) Select the type in this box. |
| 2 | Select pay run number to enter these claims, as an example, if claims payment paid with the first salary of the month, select number 1. |
| 3 | Select the claim effective date. Usually it is the same as effective date for salary calculation. |
| 4 | Select claim expiry date. Since claim is an one time payment and different from allowance, key in the a date that is the same ad the effective date (or any dates in the same month as salary processing prior to cutoff date) to prevent system form calculating payment from the same claim more than once. |
| 5 | Tick “√” here if you wish the system to immediately update teh claim status as paid. |
| 6 | Tick “√” here if you wish enter all the claims as type of adjustment only for each staff. |
3. Once you’ve filled in the relevant information, tick ‘√’ on staff name and click the submit button on the right.
4. Once done, you need to process the salary to ensure the adjustment is calculated during salary processing. If you include claims after processing the salary, you need to process the salary again.