Invoice issuance is used when the company needs to generate invoices to be issued to the customer. OfficeCentral users can generate invoices in two ways:


1) Generate invoices directly through the Accounting module. This option allows the accounting data to be entered directly for transactions made.

2) Generate invoices directly through CRM module and import data into the Accounting module. If you have a dedicated staff for billing only, please use this option.


Accounts required: Debtor (Debit) and Revenue (Credit)


To issue invoice, use the follow steps:


1. Go to menu Revenue ->Issue Invoices -> Add New.




2. Select Customer and key in the required data.


3. Mandatory field: Issue To (Customer: Debtor Account), Invoice Number, Date Issued, Date Due, Subject


4. Non-mandatory field: Address, GST Reg No, Contact Person


5. When done entering data, click on the Save button on the top right of the screen. Similar screen will be displayed but when you scroll down, you will be able to see new field that is Transaction Details which contains selection of Debit and Credit account.


6. Please ensure the selected Account is the right account for Debit and Credit purpose.


7. Should there be any changes, you will need to click the Save button again.


8. Go to “Approve Transaction” menu to approve the transaction. This is because only approved transaction will appear in the accounting report.


Note:


  • Opening Balance Invoice: Select this if you are entering invoice data BEFORE opening balance date.

  • To view list of invoices issued, please go to menu Revenue ->Issued Invoice ->View List.

  • Debit Notes and Credit Notes have to be recorded from the invoice. Therefore, to record Debit Notes and Credit Notes, you need to go to the menu Revenue ->Issued Invoice ->View List.