To record payment received, you should use the menu Receive Payment in OfficeCentral accounting module.
Note: Receive Payment function can be used for cash transactions made with your provider. GST information will be recorded automatically.
1. Option 1: Receiving payment for Issued Invoice: Please go to menu Revenue ->Issued Invoices ->View List. On the same line as the related invoice, click on Receive Payment link at the Action tab.
2. Option 2: Receiving payment without Issued Invoice: Please go to menu Revenue ->Received Payments ->Add New.
3. Select the right account for “Receive In” and From.
4. If you receive payment via Option 1, there is no need to change anything.
5. If you choose Option 2, you will need to enter additional information in the Receipt Items box.
6. Mandatory field: Date Issue, Subject, Quantity, item, Price Per Unit and Tax Code.
7. When done entering data, click on Save at the top right of the page. Similar display will appear but if you scroll down you'll see a new column that is the Transaction Details which contains selections of Debit and Credit accounts.
8. Go to menu “Approve Transaction” to approve the transaction.