You can map the Departments to multiple different accounts.

1. Firstly, go to HRMS Module > Configurations > Departments > View List

You will arrive to the following page:


Click “Edit” to modify the Department’s information.

You will arrive to the following page:

 


 

Description:

A

In here, the system will list all the chart of accounts (Header and Detail) under Current Liabilities. 

If you choose Header account, each time you create a new staff under this Department, it will automatically create a Chart of Account under the selected Chart of Account, and automap the staff under the Department to that newly created Chart of Account. 

If you choose Detail account, each time you create a new staff under this department, it will automap the staff to that Chart of Account. It will NOT create new Chart of Account.

B

In here, the system will list all the chart of accounts (Header and Detail) under Current Assets. 

If you choose Header account, each time you create a new staff under this Department, it will automatically create a Chart of Account under the selected Chart of Account, and automap the staff under the Department to that newly created Chart of Account. 

If you choose Detail account, each time you create a new staff under this department, it will automap the staff to that Chart of Account. It will NOT create new Chart of Account.

C

In here, the system will list all the chart of accounts (Header and Detail) under Current Liabilities – Wages Payable. 

If you choose Header account, each time you create a new staff under this Department, it will automatically create a Chart of Account under the selected Chart of Account, and automap the staff under the Department to that newly created Chart of Account. 

If you choose Detail account, each time you create a new staff under this department, it will automap the staff to that Chart of Account. It will NOT create new Chart of Account.

D

In here, the system will list all the chart of accounts (Header and Detail) under Overhead – Payroll Expense. 

If you choose Header account, each time you create a new staff under this Department, it will automatically create a Chart of Account under the selected Chart of Account, and automap the staff under the Department to that newly created Chart of Account. 

If you choose Detail account, each time you create a new staff under this department, it will automap the staff to that Chart of Account. It will NOT create new Chart of Account.

E

In here, the system will list all the chart of accounts (Header and Detail) under Overhead – Payroll Expense. This account will be used to charge Overtime expense amount (if any) for the staffs under this department.

If you choose Header account, each time you create a new staff under this Department, it will automatically create a Chart of Account under the selected Chart of Account, and automap the staff under the Department to that newly created Chart of Account. 

If you choose Detail account, each time you create a new staff under this department, it will automap the staff to that Chart of Account. It will NOT create new Chart of Account.

F

In here, the system will list all the chart of accounts (Header and Detail) under Overhead – Employment Expense. This account will be used to charge EPF Employer’s portion expense amount (if any) for the staffs under this department.

Only detail accounts will listed here. The system will automatically map any new staffs under this department to the Chart of Account selected.

G

In here, the system will list all the chart of accounts (Header and Detail) under Overhead – Employment Expense. This account will be used to charge SOCSO Employer’s portion expense amount (if any) for the staffs under this department.

Only detail accounts will listed here. The system will automatically map any new staffs under this department to the Chart of Account selected.

H

In here, the system will list all the chart of accounts (Header and Detail) under Overhead – Employment Expense. This account will be used to charge SIP/EIS Employer’s portion expense amount (if any) for the staffs under this department.

Only detail accounts will listed here. The system will automatically map any new staffs under this department to the Chart of Account selected.

I

In here, the system will list all the chart of accounts (Header and Detail) under Overhead – Employment Expense. This account will be used to charge HRDF Employer’s portion expense amount (if any) for the staffs under this department.

Only detail accounts will listed here. The system will automatically map any new staffs under this department to the Chart of Account selected.

J

In here, the system will list all the chart of accounts (Header and Detail) under Overhead – Employment Expense. This account will be used to charge KWAP Employer’s portion expense amount (if any) for the staffs under this department.

Only detail accounts will listed here. The system will automatically map any new staffs under this department to the Chart of Account selected.

K

Click here if you would like to automap existing staffs under this Department based on the settings you have selected in A, B, C and D. Only unmapped Staffs will be mapped.