For adjustment module, you can make an adjustment for the staff so you can track them with different purpose.  


1. First, 'Adjustment purpose' is a menu for you to setting the type of adjustment . You can access this module at 'Payroll' > 'Configurations' > 'View List' > 'Add'.  You can refer figure below



2. You can add new Adjustment Purpose by click on 'Add' button. After you click that button, you will go to another page. 


Description:


Number
Description
1
Fill in 'Adjustment Purpose' name.
2
Shortcode for the allowance is to be displayed on salary slip. For example, TRAVEL ALLOWANCE can be types as TRVALLW. There is no standard format to be followed and this will depend on your company.
3
Additional information about the account.
4
Please select the Adjustment Type from the options available. This will be used to produce reports related to the allowance/salary deduction types. If the allowance/deduction is not related to any options provided, please select “Others”. Examples of “Other” such as Attendance Allowance and Meal Allowance.
5
If the  allowance/deduction type is deduction, please check “√” in the box.
6
Click the box to tick “√” if you want the allowance/deduction to be calculated as EPF, KWAP, SOCSO, EIS, PCB, Zakat, PSMB and Overtime contribution.


3. For the 'Adjustment', it is use to add new adjustment for staff. You can access this module at 'Payroll' > 'Adjustment' > 'Add New' . Refer figure below: 



4. Once you had click on 'Add New' , you will go to another page. 



Description:


1
Select staff which you wish to add allowance or deduction.
2
Select 'Adjustment Purpose' that you had create before at 'Adjustment Purpose' setting or you can click on “Add New” if there is no suitable option for allowance or deduction type.
3
Select 'Advance Payment' if the adjustment connect with Advance. 
4
Fill in adjustment description for allowance/deduction.
5
Fil in adjustment remarks for allowance/deduction. 
6
Fill in reference number if available. Usually, reference number is used (as account number) if deduction is related to PTPTN, Tabung Haji, etc. This reference number will be shown in the allowance/salary deduction report.
7
Select calculation type for this allowance.
-Select “Fixed Value” if allowance/deduction is fixed. For example, the allowance/deduction is always RM100. Therefore, select “Fixed Value” and enter number 100 in box number 7.
-Select “Based on Salary Calculation Formula” if allowance/deduction calculation is according to salary calculation. For example, if salary calculation contains deduction for unpaid leave, this allowance will also be deducted according to the same formula based on the number of unpaid leave.
-Select “Percentage of Basic Salary” if the allowance/deduction is calculate based on percentage of basic salary. For instance, if the percentage is 10% and the staff basic salary is RM2000, the allowance/deduction will automatically be calculated as RM200.
-Select “Percentage of gross salary” if the allowance/deduction is calculate based on gross salary. For instance, if the percentage if 10% and staff gross salary for the month after taking into account unpaid leave is RM1850, therefore the allowance/deduction will automatically be calculated as RM185.
8
Key in the amount in number, based on your selection from #F:
-“Fixed Value”: Key in the allowance/deduction amount. System will use this amount without any changes for calculation during salary processing.
-“Based on Salary Calculation Formula”: Key in the allowance/deduction amount. System will use the same formula as salary calculation to calculate total allowance or deduction.
-“Percentage of Basic Salary”: Key in total amount in the form of percentage from basic salary. If it is 10%, key in 10 in the box.
-“Percentage of Gross Salary”: Key in the total amount in the form of percentage of gross salary. If it is 10%, key in 10 in the box.
9
Enter the effective date of the allowance/deduction. System will calculate this allowance/deduction automatically during salary processing based on this effective date.
10
Enter expiry date of the allowance/deduction. System will not calculate the allowance/deduction after the expiry date automatically. Therefore, you do not have to deactivate this allowance when completed.
11Select “Pay run no” of the allowance. If salary payment is made once a month, please select no.1. If salary payment is made twice a month, please select no. 2.