The Chart of Accounts (COA) is the backbone of your accounting system. It organizes all your accounts for accurate financial reporting.


In OfficeCentral, the COA allows you to:

  • Categorize financial transactions

  • Produce financial statements (Profit & Loss, Balance Sheet)

  • Map transactions to the correct account for reporting

⚠️ Important: In OfficeCentral, all transactions are mapped only to Detail accounts, not Header accounts.

? Where to Access Accounting


Where to Access This Function

  1. Go to Accounting > Chart of Accounts

  2. Click on Chart of Accounts


Here, you will see a set of Chart of Accounts depends on Chart of Account structure that you've selected in 1.0 Accounting Configurations - Wizards


Example Chart of Account format: OfficeCentral Default (MY)


Example Chart of Account format: Financial Report Standard Default (MY)


Understanding Header vs Detail

TypePurposeNotes
Header AccountActs as a group or category for multiple detail accountsCannot be used to record transactions directly
Detail AccountActual account where transactions are recordedAll invoices, receipts, journal entries, etc., must map to detail accounts

How to Identify Header vs Detail

? Insert screenshot showing selected account and right-side panel

Steps

  1. Click on any account in the Chart of Accounts list
  2. Look at the right-side panel
  3. Check the


How to Add Header Account

  1. Go to Chart of Accounts > Chart of Accounts
  2. Click + Add Header
  3. Make sure the Account Type: Header
  4. Fill in the details:
No.FieldDescription
1Account Name * Name of the header (e.g., Assets, Expenses)
2Account Code * Auto-generated (can customize if needed)
3Location * Select applicable location
4What is this Account? * Select applicable account
  1. Click Submit
Please refer screenshot below to locate the buttons

How to Add Detail Account

  1. Go to Chart of Accounts > Chart of Accounts
  2. Click on Header you would like to add the Detail
  3. Click on Add Detail under Chart of Account Information
  4. Make sure the Account Type: Detail
  5. Fill in the details:
    No.FieldDescription
    1Account Name * Name of the header (e.g., Assets, Expenses)
    2Account Code * Auto-generated (can customize if needed)
    3Location * Select applicable location
    4What is this Account? * Select applicable account

  6. Click Submit
Please refer screenshot below to locate the buttons

Example Structure

Header: Current Assets

  • Detail: Cash

  • Detail: Bank Accounts

Header: Current Liabilities

  • Detail: Creditors

  • Detail: Wages Payables

This structure helps keep your COA organized and financial reports accurate.